Stepping you through your academic promotion
The Academic Promotions Assistant is an AI-powered tool made to guide UNE staff through every stage of their promotion application - from confirming workload and academic level, to drafting compelling narratives for Teaching, Research, and Service, and finally assisting with the Executive Summary and application form.
What makes it different?
This assistant is structured around a workflow that collects evidence, prompts critical reflection, and builds the application one section at a time - ensuring each part aligns with:
• The applicant’s individual workload
• UNE’s Teaching Classification Standards and Skill Base Expectations
• Institutional policy and strategic frameworks
Built for use with ChatGPT-4.1 to support precise, structured workflows, the Assistant is already in daily use by UNE academic staff to create cohesive, strategic, and evidence-based promotion applications. Users personalise outputs by uploading examples of their work, enabling the assistant to reflect their tone and style. The goal? To make the promotion process clearer, more structured, and less overwhelming — while supporting reflective and high-impact applications.
How to prepare
To help the Academic Promotions Assistant build a strong and personalised application, you will be guided through a structured, evidence-based process. Here’s the info you’ll need to get the most out of the tool:
Your workload breakdown: Be ready to confirm if you are on the standard 40% Teaching, 40% Research, and 20% Service model, or to provide your specific workload allocation.
An Up-to-Date Resume: The assistant uses your resume or CV to understand your career history and key achievements.
Your target academic level: You will need to specify the level you are applying for (e.g., Level C, D, or E) to ensure your narrative is aligned with the correct UNE Academic Classification Standards.
Evidence for each narrative section: The assistant will prompt you to supply evidence for each domain of your application. It is helpful to gather your thoughts and documents on:
Teaching: Student evaluations, teaching awards, examples of curriculum development, and peer review feedback.
Research: A list of your research outputs, successful grant applications, evidence of research impact, and details of Higher Degree Research (HDR) supervision.
Service: Information on your service roles, committee work, leadership contributions, and community engagement.